🤝 Free n8n Workflow
Free Meeting Follow-up Automation
Never forget a follow-up again. This workflow automatically logs meeting bookings to your CRM, sends personalized follow-up emails, and creates tasks for your sales team.
What This Workflow Does
Everything included in this n8n automation template:
- Instant trigger when meetings are booked via Calendly, Cal.com, or HubSpot
- Automatic contact creation or update in your CRM
- Pre-meeting reminder emails with agenda and prep materials
- Post-meeting follow-up emails sent at configurable delays
- Task creation in Asana, Notion, or your CRM for next steps
- Meeting notes template sent to attendees for collaboration
Frequently Asked Questions
Which scheduling tools does this workflow support?
The workflow integrates with Calendly, Cal.com, HubSpot Meetings, Acuity, and most scheduling tools with webhook or API support. When a meeting is booked, the workflow triggers automatically with all attendee details.
Can I customize the follow-up email content?
Yes. You control the email templates, timing, and personalization. Common setups include a thank-you email immediately after booking, a reminder 24 hours before, and a follow-up with next steps within an hour of the meeting ending.
How does it know when a meeting has ended?
The workflow calculates meeting end time from the booking data and schedules the follow-up accordingly. For more precision, you can integrate with Google Calendar or Outlook to trigger based on actual calendar events.
Does it work with rescheduled or cancelled meetings?
Yes. The workflow handles reschedules and cancellations gracefully. Scheduled follow-ups are updated or cancelled automatically, and you can configure specific messaging for cancelled meetings to keep the relationship warm.
Can different meeting types have different follow-ups?
Yes. You can configure different workflows based on meeting type, duration, or the calendar they're booked on. Discovery calls might get one sequence, while demo meetings get another with proposal links and pricing information.
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